with Lorelle and Brent VanFossen

Setting Up Multiple POP3 Accounts

We are starting the steps to switch over to our domain’s email services and that involves setting up POP3 Accounts through Outlook Express. The setting up process is fairly easy, though you do have to make sure that the SERVER, My Account Requires Authentication is checked or unchecked, depending upon your server’s requirements. There are lots of helpful sources online to find out how to set up a POP3 account.

The problem I’m having is that I have 7 different POP3 accounts with my domain. One is for the newsletter subscriptions, another for blog comments and information, etc. All 7 POP3 accounts dump everything right into the Personal Folders Inbox. Well, this is great if I had one or two accounts, but I don’t. When I want to see only what is happening with my newsletter subscriptions, I want to see those. When I want to see what is in my inbox from any account and then choose what I want “on” my computer or to be deleted right there from the server, this is what I want to do. Dumping everything into the Inbox means EVERYTHING goes in there like a cluttered back closet to hide your purchasing mistakes over the years.

I can’t find anything about multiple POP3 accounts that apply to my situation in Microsoft’s Knowledge Base or elsewhere on the web….so far. Talking to one tech support guy from my domain host isn’t much help and finally got an answer that I’m screwed and this won’t work the way I want it to work.

I can’t seem to figure out if this is a problem with POP3 accounts, Outlook Express/Outlook, or my server. I really need to work this out.

One of the reasons for this panic to figure it out is because I got horribly spammed by a blog spammer during the first three days of having a new blog set up. Over 300 spams. Each one generated an email sent to my new blog email account telling me that someone had commented on one of my blogs. Since I hadn’t even set up a link from my site to the blogs, I was rather flabbergasted, and then pissed (if you’ve been reading, you’d know how pissed) that I’ve been flooded with over 300 spam messages.

If I had known I was being flooded with spam, I would have gone to the webmail site and deleted them all there without even looking at them. With this strange “dump everything into the Inbox” without headers as a choice, I got over 300 spams in my inbox – on my computer. F@ckers. If I had just seen the headers, it wouldn’t have taken 20 minutes to process my Send/Receive sequence, and my computer wouldn’t be filled up with 300 spams, which become 300 deleted spams in my delete box, which then have to be dealt with.

If anyone knows any way of working without filters or gimmicks (host tech recommended finding someone to write a perl program to presort the mail before it comes in – blah!) to set up Outlook Express to handle multiple POP3 accounts nicely, please let me know.

I’m going to start researching replacement programs for Outlook Express to see if they handle this differently. We’re going to be separated from the Internet in a couple of days when we fly back to the states to set up our new lives on the road (again) and I don’t know when I’m going to have solid and consistent access to the Internet again. It may be a while. So I’m off to do more research. Whine!!! Wankers!

Tel Aviv, Israel


  • hello
    Posted July 26, 2005 at 11:50 | Permalink

    have you found a solution for the multiple pop3 accounts?

  • Posted July 26, 2005 at 20:33 | Permalink

    No, I haven’t. But then, sorta. Mozilla Firefox will accept multiple POP3 accounts, but it will not take any Hotmail accounts. So now, in order to maintain my Hotmail accounts AND have mutliple POP3 accounts, I have to run two email programs.

    This still sucks.

  • Posted July 29, 2006 at 18:48 | Permalink

    Hi Lorelle,

    My Outlook Express accepts setting up several pop3 email accounts, I have one for support, one for webmaster, one for general inquiries and even a few more.

    I did it at Tools->Accounts->Mail tab in Outlook Express, where I added the new accounts using the Add button in the right.

    However, for delivering each mail to coresponding folder you need to set up one or more rules, at Tools-> Message Rules -> Mail .
    Simply create 7 folders, one for each pop3 account, then you can instruct Outlook Express to move the incoming email into the coresponding filter, based on the “Where the To line contains people”. Would take 5 minutes and you have all mail delivered in coresponding folder as soon as it gets in.


  • Posted July 29, 2006 at 19:13 | Permalink

    Thanks for the information. At the time, Outlook Express would not filter hotmail accounts and I had other more complicated problems. So I kissed Outlook Express good-bye with great glee. I’d been suffering with it for several years after leaving my brilliant email program called OzWin (defunct). Totally not intuitive.

    Still, hopefully this will help with others having this same problem. Thanks!

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