with Lorelle and Brent VanFossen

Start With Compliance

Before you can get your web page noticed, you have to make sure all the parts fit together and it works properly. Why? Well, in order to be seen, the page has to work. In other words, all the pieces and parts must be read by the user’s Internet browser, interpreted, and displayed upon the user’s screen. This seems like a simple task, but there is always a wrench thrown in to make it a little more complicated.

Currently, there are about a dozen popular Internet browsers. Microsoft’s Internet Explorer is the most popular with about 95% of the marketplace, followed by Opera, Safari, Camino, Firebird, and Netscape, though Netscape has just gone out of business. An Internet browser is software that interprets a web page’s code (HTML, CSS, PHP, etc.) and visually displays the content so it is easy to view and read. Different browsers feature different ways of interpretation, therefore you need to make sure your site’s coding can be read by the majority of browsers. We’ll get to browser compliance in a moment. Let’s look at HTML compliance to begin with. Welcome to the stage the W3 Organization’s standards and compliance guidelines.

Benefits of Compliance
Only good can come from complying with web design standards.

  • Everyone can read it
  • Viewable by any Internet browser
  • Viewable by any computerized system
  • Viewable by foriegn language-enabled computers
  • Viewable by different types of hardware and software media (cell phones, handheld computers, Web Tv, etc.
  • Avoid lawsuits from non-compliance
  • Search engines adore your pages
  • Faster page loading times
  • Greater odds of visitor return
  • Easier to update, repair, and change in the future

In 1994, a group of web designers and programmers got together to create standards for universal access in web page coding. The World Wide Web was to be the “face” of the Internet, and these people were determined to make all the information available on the Internet open to everyone, no matter what kind of computer or software they were using – and no matter what language they could read. They wanted it open and available, without limits. This meant that the page not only had to be visually “pretty” for those with eyes, it had to “sound” and work pretty for those who are dependent upon other senses. An accessible web page should work on a computer monitor, with a browser that can’t “see” the graphics, with “reader software” (software that “reads” out loud what is on the screen), braille readers (converts content to a special board that produces braille), and can be used by someone without the use of their arms or hands. With an estimated 20% of all Internet users physically challenged in some way, the need for this kind of access is critical. Ah, but they didn’t limit the concept of accessibility to only the physically challenged. Millions of people want access to web pages on handheld computers, Web TV, and cell phones. Access for all means access for all.

The W3C created a uniform code for the programing language of the World Wide Web. They set the standards for approval and modification of the code and developed methods of validating that code. Internet browsers slowly caught onto the idea of standardization and today web designers can pretty much design web pages from one set of standard code. This benefits everyone. it’s like everyone speaking the same language at an international meeting – we all understand more.

Part of creating standards for the web is the challenge of compliance. There are no rules that state web page designers have to follow the standards set up by the W3, but if you want to design web pages for everyone, and I mean EVERYONE, then best play by the same rules as everyone else so everyone can access your pages.

Why Validate and Maintain Web Design Standards

Compliance Equals Proper Code

Designer’s Tip
Before you begin designing all your pages, or if you are making huge changes and updates to your current web pages, start small. Part of the challenge of validating web pages is the fact that you often have to load the web page onto your site before you can test it. Unless you are working with sophisticated HTML editing software, uploading your pages to your site “exposes” your new web pages to the public.

Start small by creating one or more template pages that contain general information in a specific layout. How many page styles do you have? We have three different layouts among our pages (blog, gallery, articles). We created a template for each and ran it through vigorous testing before applying our content and posting it on our Website.

Create a folder on your website called “testing” and upload your web page templates to this folder to keep them separate from the other pages, allowing easy reference and referral to them in the future.

Begin your efforts by understanding how the various code tags work, and have a good understanding of HMTL structure and CSS presentation codes. Let’s take a moment now to look at a few of the most commonly overlooked and often misunderstood basic compliance issues.

In order for your pages to meet the W3 Organization standards, the coding must be accurate and complete. All code must begin and end with the proper code (tag). This means that for every <p> there needs to be a </p> closing tag. Designers used to be able to get away without the closing code on a few tags, but with the stricter XHMTL and XML standards, you have to cross every “t” and dot every “i”.

Codes must follow a specific sequence and the tags must be nested appropriately. The last tag to open must be the first tag to close. For example, if you have a paragraph that starts with a phrase in bold, the wrong tag sequence would be:

<b><p>Text in bold:</b> More text rattles on here.</p>

The proper sequence should be:

<p><b>Text in bold:</b> More text rattles on here.</p>

Even if you are not ready to move into XML, prepare yourself for the future now by making sure that every attribute is in quotes and every open tag is closed. For example, we used to be able to get away with:

<img src="ball.gif" align=right width=100 height=300 alt="Picture of a pink ball.">

Not any more. Every attribute used within a tag code must have quotes around it, so the proper way to code this is:

<img src="ball.gif" align="right" width="100" height="300" alt="Picture of a pink ball.">

We also used to be able to get away with leaving closing tags out like in this example of a list:

<ul> <li>Item One <li>Item Two <li>Item Three </ul>

Not anymore. For every opening tag, there must be an ending or closing tag:

<ul> <li>Item One</li> <li>Item Two</li> <li>Item Three</li> </ul>

Presentation verses Structure

One of the biggest challenges facing novice web page designers is the concept of the separation of the structure architecture of the web page from the presentation style. The structure of a web page is held within the HTML (Hyper Text Markup Language) tags on a page. The style and beauty of a web page is attached to each HTML page in the form of a Cascading Style Sheet (CSS) page. This page instructs the HTML page on how each element should look. For example, if you would like your header tag H1 to be in the font Arial and to be bold, dark blue(Hex Color code #333399), and about 120% larger than your text font, the old style of including presentation style with HTML would look like this:

<H1 align="center"><B><font size="2" font face="helvetica, arial, verdana, sans-serif" color="#333399">Title Here</H1>

You can remove all those codes from your HTML page and just leave:

&ltH1>Title Here</H1>

In the CSS page, most commonly called the style sheet, there would be a presentation code that would instruct the browser to display the H1 as “Arial, bold, navy (#333399), and 120% larger” and might look like this:

H1 {
font-family:helvetica, arial, verdana, sans-serif;
font-size: 120%;
color: #333399;
font-weight: bold;
font-style: normal;
text-align: center}

The use of style sheets are very important within web page design. With one style sheet for your entire Website, you can maintain a consistent presentation throughout. It also makes changing the “look” of your site easy. If you would like to change your header H1 to the color red and make it italic, instead of changing it on every single one of your 400 pages, you would just change the style sheet in one spot and it would be changed throughout the entire site.

These are just samples of the minimum you need to do to make your pages meet the W3 Organization standards. We discuss more about how to create Cascading Style Sheets (CSS) and developing web pages in our series of articles on web design. You can also visit the W3 Organization’s Websites and the others listed below to help create the most “user friendly” and compliant web pages.

Compliance With Software and Hardware

We’ve just covered the compliance associated with the coding that the web page designer uses to create the physical pages for interpretation by the Internet browser software, but compliance also means accessibility. Remember, accessibility is defined by the ability of the software on the computer system to interpret the code for display, projection, printing, speech, or whatever output the system requires. The body of knowledge and capability for these different forms of “media” is limited but growing. We’ve included a few links and resources below. Part of compliance means making sure that your design will work across the broad spectrum of software interpreters and hardware, so research what it takes, and then check your style sheets and HTML code against the validation software and online programs available.

Next Step…

To make sure your pages are compliant, you have to validate them. This means running your pages through a testing program that examines every tag and element to make sure that all the parts and pieces are accurate, they fit together properly, and they meet the established standards.

CSS – Reference

Design – Reference

Access – Compliance Standards

Resources for Designing for Various Media

Validating the Code Behind the Page

Checking Content
Begin your web page validation by checking the content of your page. It’s actually fairly simple. Is everything spelled correctly? Are the sentences compete? Is the grammar right? While this should be done at the time of creation, after you’ve messed around with the code for a while, you often have a fresh perspective on the content, so take another look to make sure it says what you want it to say, and it says it well and accurately. Many web pages flop due to horrible misspellings and simple grammar mistakes so easily fixed with today’s built-in spell and grammar checking programs. Take time to triple check the content to be sure.

Validating the code behind your web page or Website isn’t limited to a check to see if the HTML or CSS codes are right. You need to check the content of the page, test and verify accessibility, and thoroughly test your page under different viewing conditions in order to know if the design will indeed be accessible: visible and usable by everyone.

The order for checking and validating your pages should be:

  • Content
  • HTML tags
  • CSS codes
  • Accessibility
  • Links

Creating “accessible” web pages is not just a standard from the W3C Organization. It is considered a requirement by some search engines. Getting noticed means being “seen” by search engines, so do your best to meet their needs, too. Don’t limit your audience by creating limited pages. It’s not hard to make your page accessible, and it will help you in the future as the rules become more stringent on this topic.

By checking the content and basic coding, including the HTML and CSS style sheets, you are making sure the web pages can easily be read by others, no matter their software. After all, if your page is doing strange things because of screwed up bits of code, it makes it difficult to read and people will click away from you quickly. Checking for accessibility guarantees your page will be able to be read by not only any Internet browser software, but by anyone.

Just because a web page looks good on your screen doesn’t mean that all the coding is accurate or that it will look good on someone else’s screen. Begin by checking your page against the W3 validator. If you have left a tag without a closing or have too many tags that don’t match, or the elements within a tag aren’t right, these will show up in your validation report. Any little bugs in the CSS style sheets will also be found. To check your style sheets thoroughly, run it through W3’s CSS Validator separately. Fix and correct the mistakes and pass it through the tests again. When you get it right, the official validators reward you with an icon to post on your site to tell the world “I passed the test!” Don’t put this on every page on your site, but assign it to a nice “wall” on your “about us” or information page, just so those who are really interested in whether or not you passed can find it.

Most web page validators offer a link to help you understand what element is missing or needed to fix the code. About.com’s article about Using an HTML Validator discusses the most common errors to help you understand how to fix them if you need more information.

Different validators check for different problems. Some only check the HTML while others check both the HTML and CSS. There are validators to check your scripts, too. Some even check your layout to make sure all the containers are lined up as they should be and not spread all over the place overlapping, even though you can’t see it. Take the time to run your test pages through a variety of validation tests to catch all the little problems that might be there.

HTML – Validation

CSS – Validation

Validation by Uploading Files – Validate From Your Computer

Validators – Resources and Articles

HTML – Articles about Validation

Meta Tag – Validation

Size Does Matter – Web Page Size Standards

TOP HATED WEB PAGE ELEMENTS
If you want to stay in the good graces of your visitors, the following are absolute NO-NOs:

  • Music or sounds
  • Flashing anything
  • Movement
  • Too many fonts
  • Too many colors
  • Things that go bump and twirl
  • Automatic Page Refresh

For more on what sucks on a web page and what not to do, check out:

A move is on by many web page designers to help their viewers upgrade to newer browsers by providing links to free newer upgrade versions, but the desire to keep pages visible to everyone, even those with old technology, continues, therefore you need to test your pages against the older browsers to see how they will look and if they will work.

Some validators even check your page’s tags to see if the code is backwards compatible, able to be viewed by older browsers. While Microsoft has announced it will stop distributing Windows 98 at the end of December 2003, new studies report that quite a few businesses (39%) and individuals are still using software that is at least five years old. Odds are that a good percentage of these are still using older versions of Internet browsers.

There are also validators and web page testers that emulate the various monitors and graphic card resolutions and sizes. It used to be that most pages were designed with a recommendation of “best viewed with 600×800 resolution” inviting users to tweak their screen quality to this standard. Unfortunately, few people knew how to change their screen resolution. Today’s hi-tech computers (52% of all Internet users) feature a screen with a much higher quality, but people still don’t know how to change the setting if it didn’t arrive that way! Many people use lower screen resolutions like a magnifier, thinking this helps them see the pages more clearly. A properly set up screen will ease headaches and eye strain.

If you are designing your site on a monitor at 1024×768 and higher (SVGA), take time to check how your pages will look when viewed at 600×800 or even down to 640×480. But don’t stop there! Consider how web pages are currently being viewed by everyone. Are people only surfing the Internet from their desktop computers?

One of our web pages viewed in a simulated screen size of a handheld computer screen It’s all very nice to have your web page be viewable at screen sizes from 640×480 to 1024×768, but can your web page be viewed when the screen size is two inches (5cm) square? Web pages are now being viewed on handheld computers and cell phones. Can your page design pass the cell phone test? What about WebTV? On a small, medium or wide screen television? Can it be viewed on all these devices without scrambling your pretty layout and design? Do the graphics stay in place or are they munched up, covering up the text or not even visible? You aren’t just designing for desktop computers anymore.

This is where the power of CSS or style sheets come into play. With a well-designed style sheet, you can take these different size issues and backward compatibility challenges on, easily overcoming them. By adding another style sheet or incorporating the specifics for the different media, you can easily make your web page viewable by all.

To help you understand how different software and hardware “see” web pages, we’ve provided a page showing the graphic examples of how your page might be viewed by different screen sizes, resolutions, as well as on a handheld computer or cell phone.

Example from CSS Zen Garden - visit for inspiration.external site The CSS Zen Garden site offers an excellent example of what well designed code can do. Volunteers have taken the exact same structure and content, well embedded with style tags, and created hundreds of different “looks” for the exact same content, simply by changing the style sheets. This is just an example of the power of a good style sheet.

After making all your changes and additions to meet the requirements of the different validators including looking backwards to ensure your page will work on a variety of browsers and monitor sizes and resolutions, run them through the primary HTML and CSS validators again to make sure that your “cleaning” didn’t create a few more little messes.

Tools – Validation

Browser Statistics and Information

Browsers – Validation

CSS – Media

Ready to Add Content

Awards for Effort
Most builders and construction companies are serious about meeting city building codes. The same dedication should apply when it comes to building web pages. Whether building a web page about a tree house or a skyscraper, part of the job of a web designer, from beginner to advanced and professional, is to meet the codes and design standards set up by the industry.

When you meet the W3 Organization’s standards, you get an award for your effort – an icon that says “I DID IT!” You can place it on your web pages to proudly state you have overcome the most difficult challenges to make your pages accessible to all and viewable by anyone.

When the structure (HTML) and presentation (CSS) codes passes the validations with he test templates, it’s time to start adding content. Before you add the text, make sure you have run it through the spell checker a few times, and have it proofed or passed through a grammar checker to make sure that your wording is correct. Many a user has been frustrated reading articles about how to serve up the best quality web product, and misspelled the word “Intrenet”, or left behind one of those common “from” or “form” mistakes. Proof your material thoroughly to make sure you are putting forward your best face.

If you are new to this, start slowly, with only a few articles, tips, and tricks, in addition to your gallery or product showcase. If you are experienced and have a web page already up on the web, it’s time to take the old content, put it through the wringer and incorporate it in your new page designs.

Again, upload only a few of the new pages and continue testing them through the various validators. Make sure they are working right with the new content. Sometimes a code is overwritten or misplaced during the copy and paste stages, resulting in the left side content sitting over on the right side of the page, and the right content smashed down at the bottom of the page. Take your time. After the first few pages are up and re-validated, then start adding more pages until you are confident that the process is working and you are secure with the coding.

your document. And make sure the content matches the use of those

Many times I’ve been so focused on the coding, I forgot to spell-check and really READ a document. I find out months, even years later, how a mispelled word or incorrect use of a phrase changed the whole content from what my goal was. Work hard to proof your material as much as you can before you post it. Have others read it and proof it for you. Keep the content concise but engrossing at the same time. The more effective your content, the more powerful the overall presentation will be.

The Accessibility Tests

While most HMTL validators test for accessibility, it’s time to really test your design for accessibility. W3’s Bobby is the most stringent of validators for accessibility requirements. It takes a lot of work to get the Bobby stamp of approval. It checks HTML, CSS, and links for accessibility. If any small detail doesn’t match its stiff requirements, you don’t pass. This is an excellent way to really test your web design skills. Understanding why it didn’t pass means learning about how the tags work together, enriches your skill level. Or so we like to tell ourselves. It’s hard work but worth it.

To meet accessibility requirements, every visual image must have a ALT or LONGDESC (long description) listed in its tag describing the image, especially if it is a graphic that replaces text. For example, Updated, the graphic shown here spells out the word “updated”. If you hold your mouse over the graphic, a tip balloon will pop up with the ALT description which is “updated”. If a user is reading your page with a speech program, it will automatically access the ALT and read the description of the image as:

For example, updated, the graphic shown here spells out the word "updated".

Not every image needs a description, but any important one does. All graphics must have an ALT tag to comply with the standards, an empty ALT tag would be:

<img scr="graphic.gif" alt="">

If the ALT is descriptive enough, you don’t need the long description. If you do need more of a description of the graphic, you have to have a LONGDESC file. This is an unformatted html file which contains a verbose description. Here is a well written sample graphic code:

<img src="ball.gif" align="right" width="100" height="300" longdesc="images/descrip/ball.html" alt="Picture of a pink ball bounced high in the air by a child.">

Longdesc from ball.html: "Photograph of a pink ball being bounced by a child, just out of visual range but with his hands showing and just a glimpse of a smiling face enjoying the pleasure of bouncing a ball on the sidewalk."

Links are not exempt from accessibility emphasis. While they don’t feature ALT tags, they do have TITLE tags. Be sure that every link is titled with a description so the browser can “read” the tag, describing where the link will go.

<a title="Taking Your Camera on the Road Learning Zone" href = "http://www.cameraontheroad.com/learn.html"> Learning Zone </a>

This is just a sample of the very basics for making your page accessible. In the links provided below you will find more information, as well as on our own Accessibility Policy page.

There are other validators for accessibility that you should run your pages through. Some provide testing for how your pages look when viewed under different browser settings for the visually impaired such as the browser-forced use of various foreground and background combinations (some dyslexics can read black text on a dark blue or purple background better than against a white background), font types and sizes (make sure your fonts are scalable to easily permit such size ranges), color blind issues, and the use of access keys (for non-mouse movement through a web page). Can your page be read and still look good as straight text with no graphics? Would Helen Keller be able to read your web page? We’ve put together a page showing examples of how a web page might look under some of these situations. Part of the magic of the World Wide Web is its accessibility to everyone, so make sure you take the time to ensure your pages are indeed accessible to everyone.

Access – Compliance Standards

Access – Organizations

Access – Resources

Access – Speech

Access – Validation

Access – Color Blindness

Access – Information and Resources

Test Driving WordPress

There is a lot to think about in preparation for putting WordPress on our site and ramming our site down its throat. The first thing I needed to do was set up a “test” area on my site to start working on all of this. If it is a complete failure, then I can delete the test area and go on about my business, and if it is a success, I would then move it up into the root directory to allow it to take over. Lots of decisions to make!

So I created the test area. I set up a subfolder on my website called “test”. Yes, I come up with imaginative names, but it works. I then used the Famous 5-Minute Installation of WordPress, which actually took less than five minutes because I’d already been through the setup of the database before with my blog, and set it to reside in the /test/wordpress/ folder on my site.

Within minutes I realized that search engine and spamming spiders and robots could still track me down, and the last thing I wanted was to have my test site, in all its ugliness as I hacked and whacked at it, be sitting exposed on some search engine. I needed to “hide” the test folder from the search engines.

I dug around and finally found some help, but not as much as I wanted. It did the trick though.

In the WordPress Codex, I found a helpful bit on Hiding Your Blog, and then on the web I found Clockwatcher’s Introduction to htaccess and CodeNewbie’s Hiding files and Directories from Search Bot Spiders. These helped me to change my htaccess file to hide the test folder.

Now, it was time to start really seeing what WordPress was made of and how I was going to mangle it to fit my own needs.

Get Ready for Search Engines

Preparing your Website for search engines means tackling the following:

  • Searcher’s Needs
  • Search Engine Requirements
  • Meta Tags
  • Content Viability
  • Internal Links
  • External Links
  • Linkability

How Do Search Engines Work?

There are several kinds of search engines. Some collect their own data through “robots” or “spiders”, software that crawls through the web, tracking the various links between pages and sites, gathering data which the search engine filters and adds to its database. Some rely upon individuals and businesses to enter their Website’s information manually, with a staff that checks and processes the information into their database. Other search engines, called meta-search engines or metacrawlers, don’t gather their own information but search the databases of other search engines, letting them do the work. And then there are combinations of all of these. For example, Google sends out robots to gather information. They also permit manual submissions. They also search other search engines to add information to their database. This combination creates a vast resource with checks and balances so they can offer a wide range of listings and not be dependent upon a single collection.

Once the search engine has the information from a web page, it applies a software filter to clean it up and determine whether or not it is worth including in the database. Many robots and spiders are now sophisticated enough to do much of the filtering before gathering the content, saving time and effort on the other end. Therefore, you have to pass their tests in order to be considered for their listings.

When a search engine searches, these are the things it considers and gathers when visiting your pages:

  • Code Viability
  • Page Title
  • Links to your core pages (internal links)
  • Links to external web pages (external links)
  • Content – Text
  • Word Frequency and Density
  • Meta Tags (page description)

article - plain without style sheet. Seen as a search engine sees the page. As you can see, a search engine doesn’t care about how pretty your Website is and how many pictures or dazzling graphics you have. All it wants is information and that comes from meta tags and content text.

Web page designs now encompass more than just some words and a few pictures. A lot of designers are opting for Macromedia’s Flash and other visual expressions to showcase their business and products with dramatic visual displays, video, sound, and slide shows. Photographers are definitely taking advantage of all the bells and whistles they can for visual impact. Unfortunately, when it comes to getting picked up by search engines, if you don’t have text or some basic textual data on your page, it’s difficult for the search engines to gather information about your site. They don’t “look” at the site, they just crawl through it gathering data. No data, no collection, no listing. Even if you use splashy graphics, make sure there is some underlying code that tells the search engines what you do and why they should bother with you.

Document structure and page layout (frames, tables etc.) affect how a search engine gathers information about your page. Frames can limit the robot’s ability to index your site, as they can’t easily access your attached frames. The newer “iframe” is also ignored by robots. If you are using frames, have a “no frames” version so search engines and users with accessibility problems can still make use of your page. If you use tables to layout your page, the layout may force the key information down lower in the page away from the searching eyes of the robots. Few search engine robots go beyond 50% of your site, so if the good content is low on the page, they will miss it. Meta tags, tags with information about your web page, are meant to be found within the HEAD of your document. If a search engine requires the meta tag information and it can’t find it, you lose.

Search engines won’t check your pages for proper tags and coding, but if it isn’t correct, it can lead the robot or spider in a wrong direction or confuse it. If it has difficulty moving through your pages, it will stop and look elsewhere. A robot can spot a well designed page because it can get to the “good stuff” faster. It also gives the robot information that could help raise the rankings of the page within the search engine database. It says that this page was designed with care and attention to detail and to the standards imposed by the industry, and therefore it should have valuable content worth considering. Not every page is worthy of inclusion. The easier you make the job for the robot, the more likely they will visit you, and return.

How People Search and How They Can Find You

Did you know that 53% of Websites are found by word-of-mouth? Yes, the old gossip method still works. There are many ways of spreading the news among friends, relatives, clients, your industry, and the general public, but let’s concentrate on how Internet users can find you through search engines. After all, your goal is to be found, right?

Spamming, Flooding, and Other Search Engine Failures

A lot of amateurs, and even a few veterans, of web page design using techniques they think will get them up the rankings in search engines. They come up with all kinds of gimmicks like hiding text on a page that isn’t visible (or sometimes is) to the user filled that if they use the word “sex” or “foreplay” hidden in the code, it will increase the likelyhood of coming up on search engine searches.

These just don’t work. They are a waste of your time, our time, and the search engine’s time. Excess code that is unimportant to the page adds to the file size and slows down the loading times. Search engines know how to look for such evils as spamming and you trying these techniques.

Stick to tried and true methods and your site will get the attention it deserves. It takes time, but it will happen if you follow the simple steps outlined within our articles and other sites offering sensible techniques for attracting and keeping the attention of search engines and your audience. Play nice and play fair.

How Do You Search?

Google search pageThink about how you search the web. Do you start out vague or think it through to come up with the specific phrase or term to narrow your search immediately? Do you often search within those results (refining your search) or start over? How many pages of the results do you go through before you start over or just give up? Do you start with Google or Yahoo, or another search engine? Which search engines are people using the most?

Answering these questions tells you a lot about how people search and about how people would search for you. Are the content and vague in reference to your subject? If you sell toothbrushes, but never mention “teeth”, aren’t you missing something? As professional nature photographers, we redid our web pages recently and realized that most of our web page articles and images were related to travel and not so much to nature, so we rearranged our material to be more specific to travel, with nature as a side line.

Look at Competitor’s Web Pages

Look at your Search Engine World’s Keyword Validator to find how their page measures up to yours. By what words and phrases do you think people use to find them on search engines? Experiment and try a few to see if their site comes up. Don’t know who your competitors are? Some search engines make it easy for you. Search for your product line or subject and when you see a description that matches your interests, click on “Find Similar Pages”. Also check the links offered below for the most attract attention to themselves.

Categorize Your Website

category example of DMOZ directorySearch engines like Google, Yahoo, and Altavista offer long lists of potential sites when searched. Others categorize their listings like a directory, similar to a yellow pages directory. These include DMOZ Open Directory and All The Web. You can search their site and get specific results, but the better technique is to “drill down” through their categories, getting more and more specific as you move down through the lists. For instance, our site, Taking Your Camera on the Road, could be found in a directory under Arts, Photography, Instruction, Workshops or Travel, Activities, Photography. DMOZ requires Websites to be categorized very specifically, keeping the listings per category down to a manageable number.

Directories like DMOZ can be very helpful in determining what category your Website belongs. Browse through their categories that apply to your site and check your competition. Are they dealing with the topics you are? Then you might want to reconsider your category. Or get more specific. To help people find you, it helps to be in the category they are searching. Think about it. Where would you find your topic if you were looking in a library or bookstore?

Keep a running list of the words and phrases you see repeated over and over again. Consider how they apply to you. We’ll discuss how to maximize your coverage in a moment, so keep collecting this information as you gather it and begin the process of understanding how people will search for you.

Below are some links to help you get ready for search engines. In the next article we’ll examine how your page functions and performs under the headlights of a search engine.

Our Listings of Top Search Engines

Search Engines – Robots and Spiders

Search Engine – Articles about Robots and Spiders

Search Engines – Cluster

Search Engine – Reference

Search Engine – Resources

Search Engine – Validation

Search Engine – Comparisons

Search Engines – Designing Web Pages and Websites for Search Engines

Search Engines

Other Resources

The Keywords Inside

Imagine a search engine spider or robot as a giant filter or colander. It pours your web pages through the colander and all the stuff it decides is useless is left in the colander and the useful stuff pours through, entering their searchable database ready for the search engine user to sift through with their own colander and criteria. Your goal in designing your web pages is to create content that will pass through the colander holes to the search engine databases.

We will discuss how to create a keyword list for the entire site and narrow it down for specific web pages, how to research keywords as used by competitors, how to use keywords to write your content, and a variety of tips and tricks involving the use of keywords within a web page.

Keywords are words used in the content of your page that are associated with the topic of your content. For instance, as nature photographers, we work hard to get the words “nature” and “photography” into our documents, writing about nature and photography and nature photography topics. A search engine database sifts through your content to find the important words most used and stores that information. The better you use keywords inside your web page, the more you help the search engine recognize the subject matter and store it accordingly.

Creating Your Keyword List

As mentioned in our article on getting ready for search engines, keywords play a vital role in helping search engines categorize your content and help searchers find your page. To create a keyword list make a list of all the words you think should be within your site or web page. If the page is already written, check the keywords by running it through a keyword checking online program like Word Counter to find out if the words used within your content match your list.

This is the simplest way to check for keywords and the keyword count. Let’s look at a few other methods to develop your keyword list:

Industry Terms
What words are used when discussing your subject or business? Every industry has its own keywords. For a dentist, they might be teeth, tooth, hygiene, tooth decay, drill, filling, or mouth. For the nature photography industry, we use words like environment, nature, endangered species, protected, habitat, park, land, and so on. What are the keywords used within your industry to describe what you do?
Synonyms
There are many ways to say the same thing and you want to make sure you optimize your keywords and content to match the different terms people will use when searching for your topic. In a nature photography business, we use words like nature, environment, plants, animals, landscape, and flowers. Are there other references or synonyms associated with same words?

nature environment plants animals landscape
natural
natural forces
earth
mother earth
wild
native
weather
pollution
air quality
climate change
temperature
protection
foliage
trees
vegetable
herb
leaves
flowers
wildlife
carnivores
reptiles
mammals
insects
wildlife
scenics
places
perspective
scenery
distance
panorama
Top Searched Keywords
Sometimes finding what the most searched for and popular keywords are will help you create your own. Overture’s Keyword Term Suggestions tool goes through the most requested search terms to find words similar to the keyword you are researching. Visit Yahoo, Google, and other web sites (listed below) to find out what the top searches are on their search engines. Just because a search term or word is popular doesn’t mean it applies to your site. Brittany Spears continues to be top of the web searches for over five years, but will putting Brittany’s name in your page a few times help you reach to the top search results for “Brittany Spears”? Unless your page is completely dedicated to the young diva, it won’t even come close.

More appropriately, you will find some words that do apply to you. For instance, we specialize in nature and travel photography, and travel is hot right now. How is travel information searched for? We found the top keywords included travel insurance, travel agency, travel agent, travel tours, travel plans, air travel, car travel, travel arrangements, hotel travel..etc. This will give you some hints for word phrases to include on your page and maybe an article or two to include in your content.

Who is Your Audience?
Different groups of people use different words to say the same thing. Who is the intended audience of your web page? If it is designed for the academic and technically inclined groups, using the proper terminology will be critical to attracting their attention. But what about the rest of us? Someone serious about nature photography will call it “nature photography”. People who are curious about it might call it “nature pictures”, “photography”, or “taking pictures of animals”. Consider your audience and the words they will use to search for your page.
Ask Others
Take time to ask others what they think are the keywords that describe your content? Friends, professionals, co-workers, and family all have something to say about what you do and why. So ask them. You might be surprised at the many ways people have to describe the different things we humans do. This is also a way of finding out how people would search for you if they wanted to find you on a search engine. Go on, ask them what words they would use to find your web page if they were searching on a search engine.

What are the competitors using?

If your competitors or similar sites to yours are moving up the ranks in the search engines, what words are they using and how are they using them? Spend some time visiting their sites to get a feel for how they are working. Lift the hood to check the engine underneath (their coding) by clicking on VIEW, SOURCE on the Internet Browser menu bar. Even if you aren’t familiar with HTML coding, you can search the meta tags at the beginning of the document and look for their keywords and description. Then go back to the graphically pretty page and read through the content. How are they using those words from their keywords and descriptions? How redundant are they? A lot, a little, somewhere in between? Pay attention because they are doing something “write”.

An example of a keyword analyzer - visit Searchengineworld Keyword AnalyzerWith modern technology, there are web sites that can help you check out what keywords a site is using. Run their pages through the keyword density checkers to find out what words they are using and how frequently. Compare their results with yours and consider the changes you have to make to raise your keyword density.

Keywords Help You Write

Once we started seriously considering how we used keywords in our online documents, our writing actually improved. We make a list of the keywords that should be in our topic and then kept the list nearby for a reference as we wrote. We kept thinking “How can we incorporate these words into the article while still attaining the goals of the article?” We found that it helped outline and organize our thoughts, keeping our minds focused on the quality material we want to release and not on all the tangents.

Researching the top keywords on related topics gave us lots of ideas for related article possibilities, too. For instance, searching for the top searched keywords associated with travel, we are now considering articles associated with renting an RV, renting a car, making travel arrangements through the Internet, and more. The ideas are now spilling out all over the place, giving us the chance to be of even more value to our users.

Once you have written the article, run it through a keyword checker like Word Counter before pasting the content into your web page layout. Are your goal keywords matching the results? If not, consider changing your keywords or rewriting the material so they better represent your topic goal.

Keyword Tips and Tricks

The following is information you need to know to help you get the most value from the keywords inside your web page:

Match Keyword Tag with Content
List your keywords in the Meta Tag in your web page HEAD for keywords, as shown below. If the keyword list in the Meta Tag does not match the words within your content, a search engine robot or spider can detect something wrong and this could lead to your page receiving a low rating, being skipped, or ignored all together.

<meta name="keywords" content="web, web page design, layout, design, internet, web site, web site, validate, validation, keywords, search, search engine, optimize, html, css, meta tags, access, accessibility">

Count the Keywords
With your new keywords in place, check your pages to determine how rich your keyword count and density is. Too many references? Then edit your material and use synonyms. Too few? Consider how you could change the text to increase the ratio, or put the appropriate new keywords into your keyword list.

Keywords Found Elsewhere
Keywords are found in the meta tags and from word popularity within your page’s content, as well as inside image (IMG) tags and headings. They are also found within the page’s meta tags description and title. They can also be found within your URL (web page address). For instance, an article on digital photography could have the url of:

www.mysite.com/ learn/digital/ digitalhowto.html

to further enhance its search engine ranking.

Keyword to Content Ratio
While you are working hard to fill your content with as many repetitions of your keywords as possible, you can cross a line. Search engines calculate how often a word is used alongside other words. For instance, if you use the word “welcome” in a sentence such as “You are very welcome to visit our welcome page today”, the word “welcome” would be used in two out of ten words or have a keyword density of 20%. From among 100 other words, it would have a 2% density. According to experts, having a keyword density of a particular word should be less than 12%, though many recommend 3-10% to be safe. Many keyword validators provide keyword density percentages, so check with these to be sure.
Keywords in Meta Tag
On average, most search engines permit up to about 900 characters or 25 words in your keyword meta tag. Some search engines permit up to 1200 characters, but many do not. They will cut off their database gathering at whatever their limit is, but if they detect you have too many characters or words in your meta tag, they might decline your site, so stay within the limits.
Keep Keywords Distant
Search engines can tell when they are being “spammed”, flooded with too many keywords in order to force the web page to be recognized. One of the triggers for this spamming is when a keyword is used too many times too close together. For instance, the sentence “Nature photography is the photography of nature subjects” might trigger a warning. If I change the sentence to “The art of nature photography is photographing natural subjects”, there is now enough words and changes in the words to make it appear like these words are in a sentence, part of the overall content and not an attempt to spam.
Keep Keywords on Top
Keep the keywords in your content towards the top of your page code as most search engine robots rarely search past 25-50% of the total page. This puts your most valuable search engine keyword criteria up where they can find it.
Keywords are Everywhere
Keywords are not limited to those found within your keyword meta tag or content. Some search engines will pick up keywords from within image ALT tags, comments, link TITLE tags, and through the web page’s TITLE and DESCRIPTION meta tags. Look through your code carefully to see where you can add some keyword references.
Some Keywords Score Higher
Some search engines give extra points if the keywords in your meta tags are found within header tags. If keywords are found within the page title, page description, and the headers, you can score big with search engines.
Mizzpell a Few Words and Use Plurals
Not everyone can spell so think about the different ways people may spell some of your key words. For example, there is much debate about whether “web site” or “web site” is the current spelling. According to Webster’s, the correct spelling is “web site”. So include both spellings in your keywords tag to cover all your bases. Don’t use misspelled words within your content but do list them in your keywords. Also considering using plural versions of your keywords as many searchers think if they are looking for more than one result, they had better look for “web pages” instead of “web page”.

Keywords – Resources and Suggestions

Keyword – Testers and Checkers

Web Page Optimization

There are two main aspects to preparing your pages for exposure to the World Wide Web. First is validation, the process of checking and rechecking the structure and design elements of a page to meet the standards. The other is a form of site maintenance, often called optimization – the process of fixing, repairing, maintaining, and speeding up web pages for better accessibility. Remember, the better and tighter your web page design is, the more friendly and appreciated it is by search engines, and by the users, the most important people to please.

Keeping Current: Checking Loose Links

The three biggest complains by Internet users are speed issues, broken links, and slow ads . We’ll discuss the issue of speed and fast-loading pages in a moment, but let’s tackle the number two complaint: broken links. Few things are more frustrating than tracking down the information you want, and finding that the real answer is on another page, and you click the link and get the famous “404 Page Error – Page Not Found”.

The term “web” came about as a visual image of how the Internet and web pages work. Through a process of links within a web, each web page connects with another web page which connects with another, and another, and so on and so on, all connecting the strands of the web together. When one of those strands is broken, the web weakens.

example of a link check validation resultsA web page features two different types of links: internal and external. External links take the user to another site, leaving yours behind. Internal links are the links that connect one page to another within your Website. As a search engine moves through your site, it relies upon the internal links to move through your web site from page to page, gathering information. If there is a break in any of these links, or you have pages that are not linked to from within other pages in your site, that page won’t be found by the search engines.

Most web page editing software permits the checking of internal links, and some even feature external link checkers. As you redesign your Website, take care to create a good 404 Page Not Found web page to guide people to the information they want. Put placeholders, pages with information that the content has moved, on the links to pages you have deleted or moved to let people know the address has changed, what the new one is, and where to find more information. If you use site statistics programs to monitor your Website’s visitors and access, check to see how often your 404 page is being accessed. If frequently, thoroughly check how up-to-date your internal links are to keep people inside your site on the right content.

Keeping up with “dead links” can be a full-time job if your site features more than a thousand links. There are several link checking software programs available to help you organize and check your links, as well as free online link checkers to help those with only a few links on their pages. Websites and pages come and go rather quickly, or they change their linking structure so broken links are commonly found while the Website is still functioning. While the link checking programs can identify broken links, you still have to manually check to see if the link is really dead or just moved. If you have a small business or site, schedule link checking about once every three to six months to keep your external links updated.

Link – Validation

Fast-Loading: Optimizing Bandwidth

Graphic representation of how a web page passes through the funnel of bandwidth - design by Lorelle VanFossen The number one complaint by users has little to do with design elements, based more on the speed of the system relaying the information, yet how a web page designer designs the page does influence the speed of access to the page. While most people just accept and tolerate the long waits for pages to load, they don’t have to. As the web page designer and developer, there are ways you can speed up the process. A happy user usually returns if the pages load quickly and the content is worthy.

Imagine your access to a web page as fluid passing through a funnel. On the server site, the side where the web page rests, the funnel is at its widest, though its width is controlled by the speed of the machine that hosts the web page. A fast server (computer) will feature a huge funnel opening, and an older, slower one will have a smaller opening. From this point, the web page information flows into the funnel towards you, at the narrow end. The width of the funnel is controlled by the speed of your computer and its hard drive to accept the information, the number of other programs you are running at the time (consuming your computer’s speed), the speed of the communications line you are using (telephone, cable, etc.), and the speed of the computers and lines through which the web page information passes through to get to you. At any point along the path, something can slow down a web page, such as an electrical storm over one of the computers passing your information along or a “traffic” jam of too many users online.

Auser user can speed up access to a web page by changing their computer’s speed (by upgrading or replacement) or changing their communication line (from telephone to high speed Internet). As of December 2003, 39 million, or 13%, of Americans are connecting via broadband (high speed Internet), a growth of 49% from last year. England, and the rest of the EU, is not far behind, with England announcing high speed Internet access to everyone in the country by 2005. Still, there are nearly twice as many narrowband (telephone line) users as broadband users. While the majority of users are still going slow, there are still things a web page designer can do to help the user get the information a little faster.

Adding Up Each Byte on Your Web Page

When a web page loads into a browser, it brings with it the content, the structural format code that holds the content, the CSS (style sheets) instructing the browser how the content should look and be arranged, the images within the content, and any scripts, frames, iframes, and other pieces of code that “brings” content to a page. Every character on a page, every < tag, colon, quote and equal sign – these all add up. For example, here is a breakdown of one of our web pages with six graphics on it:

Content Size
HTML 16K
CSS 9K
GRAPHICS 80K
SCRIPTS 45K
ADS 25K
Total 175K

The average base page, according to experts, should be about 30K, and grow to about 60K with all the graphics and scripts added in for the best loading speed, though less is always best. This page is way over the limit! So how do you get that number down?

There are a lot of good articles on optimizing web pages for fast loading, but here are a few tips.

Unwanted Spaces
We kept a record of the things we cleaned up in our Website recently to save space and bandwidth. Backup your Website pages before proceeding for safety reasons and take care before making any sweeping changes in your multiple file search and replaces. Here is the list of what we removed and changed (an underline or underscore represents a space):

  • _<p>
  • <p>_
  • _<br>
  • <br>_
  • </p>_
  • _</p>
  • <p><ul> to </p><ul> or just <ul>
  • </ul></p> to </ul>
  • Double Hard Returns (spaces between lines (aka ENTER) to Single Hard Return
  • Tabs (usually represented by 5 spaces)
  • ._ _ to ._ (period with double spaces to period with single space)
  • _ _ _ (three or more spaces)
  • _border=”0″
Eliminate spaces
Often when writing articles and content in word processors and pasting the information into the HTML page, spaces are created at the end of paragraphs. If your web page editor permits multiple page search and replace, search and replace for _</p> (space then tag) to </p> (no space just tag) and see how many are found. With our over 400 web pages, we found and replaced over 49,500 spaces. This comes to just over 49K bytes of wasted space, but it still adds up. Spaces between tags are usually invisible on the screen, but they take up space. Check for spaces between ” >” and ” <” and see if they can go (be cautious of links next to links or code next to code as they will squish together with this search and replace). While empty lines and indenting around the coding help the web designer “see” the code better, they take up space so get rid of them.
Image Borders
By default, images do not have borders, but many web page editors automatically insert border="0" in their image tags. This adds up to 10 bytes per image which can be eliminated. The instructions for borders on images can be put into the style sheet if necessary. Ten images (or graphics) on a page and you have saved 100 bytes of space. One hundred bytes across 100 pages and you’ve saved 10,000 bytes. Again, not much, but they add up.
Excessive Comments
Web designers often use comments <--! Put mailing address here --> to help them with the layout of their coding in their HMTL and CSS pages. These are great, but they also take up space. Consider leaving them in your template pages and eliminating them in your final pages, or minimize them to something like <--! Mail -->.
Optimize Graphics
With the advent of JPEGs and GIFs, images can be used on web pages that feature compression to reduce their size while maintaining quality. There are now a wide range of programs available that will further reduce the size of your images without degrading the quality. If your site hosts a lot of images, consider investing in an image optimization program.

After you’ve optimized your page design, streamlining it for the fastest possible loading, validate the HTML and CSS again to make sure you haven’t slipped somewhere.

Clean Your HTML Code, Too: Go CSS

Go through your HTML code and pull out every presentation reference you can and put it in CSS (Cascading Style Sheets). There are hundreds of articles and resources for learning about CSS on the Internet, but here is a simple example. If you have a recurring headline of:

<H2 align="center"><B><font size="2" font face="helvetica, arial, verdana, sans-serif" color="darkblue">Title Here</H2>

You can remove all those codes from your HTML page and just leave:

&ltH2>Title Here</H2>

By moving all the presentation effects (color, size, font face, etc.) to the CSS (style sheet), you would shrink your HTML page by every mention you have of the H2 code and only have one listing in the style sheet applicable to every H2 found in your site as:

H2 {
font-family: helvetica, arial, verdana, sans-serif;
font-size: 120%;
color: darkblue;
font-weight: bold;
font-style: normal;
text-align: center}

CSS elements can also be streamlined and condensed. For example, the DIV code for a specific box layout may be:

#box {
margin-top: 2px; margin-right: 3px; margin-bottom: 2px; margin-left: 3px; padding-top: 2px; padding-right: 3px; padding-bottom: 2px; padding-left: 3px; border-top: 1px; border-right: 1px; border-bottom: 1px; border-left: 1px; border-style: solid; border-color: blue}

Using the consolidated formula with a clockwise format, this can be reduced to:

#box {
margin: 2px 3px 2px 3px; padding: 1px 2px 1px 2px; border:1px solid blue }

Check Manually
Checking and validating your web pages with all the different online programs mentioned in these articles is great and a must do. But take time to check each page yourself to see if they are visually appealing and appear the way you want them to look. We often get so caught up in the minutiae of the code we forget that the darn things must look pretty, too. Many a time we’ve done sweeping multiple file search and replaces for the smallest bits of code only to find out that on three pages, that little change caused our nice two column layout to become a single column, or left a visual mess. Be sure and actually look at the pages you are working on to see that they still work right and look great.

Instantly, you may have stripped any where from a few dozen bytes to a 1000 bytes off the size of an HTML page, and increased the style sheet by only a few bytes. Less code, faster loading, less time waiting.

If you find you have created huge web pages, consider breaking them down into smaller portions, but take care. There are times when slicing up an article to reduce the page size is rewarding, with the faster access speed, and times when having one article paragraph per web page, requiring the user to click through dozens of pages to get to the end of your article – is a great time waster and inconvenience. For larger pages, work to find a happy medium.

One of the most fascinating sites I found on the Internet for web designers is produced by WebReference.com. It is a step-by-step explanation and history of their web pages with samples of the pages as they developed. The lessons they learned over the years can help all of us avoid the making the same mistakes. Their articles and information on optimization of their Website is a must read!

There are many other ways to streamline your code and reduce your bandwidth, so take some time to check them out. Your viewers will love you.

Designing for Speed

Linkability – Link Popularity

After you’ve validated your web page’s code, content for search engines, is there anything else you can do to maximize your search engine ranking? Yes, there is. It’s known as “linkability” or “link popularity”.

Google and other modern search engines are now determining a website’s ranking using the theory that if everyone is talking about it, it must be good. Ah, the old word-of-mouth advertising method.

Using a combination of word frequency, matching meta tags and descriptions, search engines are now adding “link popularity” to their sifter. By checking to see what pages you link to, and, more importantly, who links to your site, they can tell how many people are “talking” about you, and the more the merrier.

But it doesn’t stop there. The software actually evaluates “who” is talking about you and whether or not they are a reliable “source”. After all, it isn’t just who is talking about you, it’s their reputation for saying things about others that comes into play. No different from the real world. If Aunt Sally is a gossip, and you can’t trust what she says, then you rarely take her seriously. But when Aunt Sue speaks, everyone listens, because they value her opinion and honesty. The key to gaining ground in the ranks is to not only get everyone talking about you, but to get the right people talking about you.

The premise of link popularity comes from the world of academia. If your thesis or paper is worthy of citation (others referencing it in their articles and papers), then it must have value. Therefore, if your site has value within its content, people should naturally be willing to link to it as a recommendation of its value as a resource. In a perfect world, it would be a nice thing if you linked back to them, but this is not always possible. We have over 2000 external links on our 400 web pages. While it would be nice if Photographer XYZ linked back to us, it would be nearly impossible for the US Embassy or US State Department Travel pages to link to us, even though we list their links numerous times within our pages to help travelers. But Google can trace our link to the US Embassy or State Department and say to itself, “well, they are linking to a page with serious value” and throw that into the sifting mix to decide how “worthy” we are in their ranks.

Link to Me

In order to get others to link to your pages and to be worthy of such links, you have to first provide value. As nature and travel photographers and writers, we decided to not just show off our pretty pictures ( of which we have a lot!), but to share our knowledge and experiences on how we got those pretty pictures. I wish I had a quarter for every professional photographer over the years who told me I was a fool for teaching nature photography and writing articles about my photographic techniques. Years ago, there was an attitude of “not sharing” except with the very beginners. Why create competition? My policy on this has never changed. The better we all become as nature photographers, the better quality product we have to offer and the more consistent and honest our business practices and standards become. I want to compete against the best, not against the mediocre, and by teaching others to become the best, I help lift the nature photography industry out of mediocrity. I think that is a worthy goal, don’t you? So we decided to add our knowledge to these web pages, helping everyone. Therefore, creating more value than a bunch of pretty pictures (and they are really pretty!).

Other ways to increase your link popularity is to write articles, be interviewed, or be listed as a resource on other web pages. There are many services available that accept free, public domain (credited, copyrighted, but usually no pay) articles. Websites are hungry for content, and maybe you have an article they would snap up, thereby giving you exposure and creating a link to your site as part of your byline or bio. If you are doing something interesting or extraordinary, then get yourself interviewed by a webzine or Website, and get a link from that page to you. Send out press releases frequently to let organization know that your page is a valuable resource and that you are doing something interesting, and create a few more links.

Finally, you can ask. On our home page, we’ve created a small banner and HTML code along with a request to post a link to our page if they find the content worth as a resource. Hopefully, you should soon start seeing our “Taking Your Camera on the Road” logo popping up around the web. We also send emails to many of the sites we link to, explaining the link popularity rating, and telling them that we found their site so valuable, we put a link on our site, so it would be nice if they found our site as deserving. Be careful to word your email so it doesn’t appear to be spam, as this race for links is attracting spammers like flies to honey. Mention what it is you liked about their pages and why you find it worthwhile so they know you are sincere.

google link search checks which pages link to youIn the early days of link popularity, people didn’t care who they linked to, just as long as they had huge numbers of links, pushing up the link popularity ratings. Link farms, link and banner exchanges, and other gimmicks started popping up everywhere. Google and other search engines were quick to figure out the games people were playing with them, and they put a stop to it. “Spamming” or “flooding” a Website with massive links to other pages just for the sake of linking is now worthy of banning, and some of those bans are permanent. If you are considering boosting your search engine ranks this way, don’t. It could cost you. Play fair.

Developing your linkability doesn’t happen overnight. Plan for your link popularity to rise over years, not months. You can test your own site’s link popularity on Google by typing link:www.myWebsite.com in the search box to see who is linking to you that Google finds acceptable.

To find out now how your link popularity rating is, here are a few resources:

Link Popularity

Link Popularity – Articles

Preparation for Website Search Engine Submission

After you have produced amazingly worthwhile material and resources, other than getting the pages submitted to search engines, what could possibly be left? Okay, there are a few things left to do.

Start by rechecking your code, both HTML and CSS. This process of cleaning involves triple checking that all the codes are accurate and don’t report errors. Things may have changed since you started messing with the content from your first tests. Take time to review your site to consolidate, streamlining and optimizing your code so the page will load faster.

When You Are Ready – Go Public

What, even now you won’t tell me to start submitting my pages to search engines? Soon, my friend, soon. There are still a few more tests that need to be done. After all, you want your page to look its best before the search engines grab hold of it.

Start a word-of-mouth and email campaign of your own to tell all your friends, relatives, co-workers, and people on the street that you have a new web page up. Remember, word-of-mouth is still the best advertising. Tell friends and business associates that you have updated your Website and ask them if they would check it. Ask them to call or email you after checking, to let you know what they think. Be willing to accept their criticisms. Remember that your closest friends and family members, unless you have trained them otherwise, will only say nice things because that it what they are trained and expected to do. Take their comments lightly, and ask others to really tell you the truth.

Don’t take your web page design personally. The goal is to create pages that are user-friendly and easy to access, allowing everyone to enjoy reading them, not to win a “pretty” or “popularity” contest. These pages represent you and your business. If you have a cluttered web page, then people think you are a cluttered person. If your web pages are clean, easy to use, and enjoyable, users and potential clients will look upon you as someone they can work with, a true professional. Make sure they pass the professional test.

After you’ve had some people review your pages, and you’ve made more changes and revalidated, then it is time to start the search engine submission process.

Search Engine Web Page Submission

After all this work, your pages are ready and deserving of inclusion on search engines. You now understand how search engines work and what they are looking for. You understand how search (link popularity) to determine where and how they place you in their categories and rankings.

Write or type out the following information about your site and keep it handy as a reference when you submit your site manually. We’ve also provided a link to view our own Website’s reference information:

URL (web page address):

Website Name or
TITLE:

Web Page Title (if submitting a specific page):

Website Description:

Web Page Description:

Categories:

Submission Secret
You don’t have to just submit your root site, such as cameraontheroad .com to search engines. You can also submit specific pages. For instance, while most of my search engine submissions target nature and travel photography categories, this series of articles on web page validation and search engines was submitted on its own under the categories of Internet, web pages, web page design, search engine submission, and web page optimization, and so on. By writing this article and submitting it specifically to the search engines, I’ve now broadened my audience. Who knows who will go beyond this article to find out what fun the rest of our Website is overflowing with.

Oh, by the way, it’s educational, too.

On another sheet, keep track of the search engines you have submitted to, date of submission, if it was submitted manually or through site submission software or services, and the url (web page address) of the submission. If you are submitting specific pages, make a note of which page you have submitted.

Schedule your search engine submission dates in your calendar about a month or more apart. As you submit your site, check the fine print to find out how often they permit site submissions. Some search engines, specifically directories, will only allow one submission per category. Other search engines may permit your site and/or pages to be submitted no more than once a month, others no more than once every six months. More frequent submissions could result in a ban. If you are both manually submitting your site and using site submission software or services, keep a list of the search engines they are submitting to as well. This way you can control your submission overloads.

If you choose to invest in site submission software or services, take care to thoroughly check their services out first to avoid wasting your time and money. There are search engine comparison charts and partnership charts that show you the partnerships between search engines. For example, DMOZ Open Directory Project permits Google, Teoma, Hotbot, Ask Jeeves, AOL Search, Altavista, and Alltheweb access to its directory. Altavista, on the other hand, gets its information from DMOZ and Overture. If you submit to Overture, odds are you will end up on a search on Altavista. If you submit to DMOZ, you could easily turn up on any searches on Google, Teoma, Hotbot, Ask Jeeves, and so on. Watch overlapping your submissions to engines that use other engines to ensure your inclusion.

Remember, a search engine’s work is done by sending software called “Robots” or “Spiders” which “crawl” through the Internet looking for sites, either through links or through page submissions. Even if you haven’t submitted your Website to a search engine, if it has been up for a while, someone might link to it and a robot or spider crawling through their page would find a link to your page and, presto, you are on a search engine. The robots and spiders gather information for their database, running through a sophisticated filtering and sifting process before adding you to their database. At any time, bad coding, abusive use of trigger a denial, so spending the extra time to make sure you have done the best job possible can make a difference. You never know when your site is being scanned or crawled, so always make sure you have your “best face showing”.

Different search engines refresh their database with new information at different rates. Some search engines have several spiders working simultaneous, others occasionally. The web is now so big, it can take six months for a single spider to crawl through all the pages they do find. Google promotes that they have searched over three million pages, but in reality, they have only put a million or more of those pages into their database. It is just too much information to process quickly. As search engines get more sophisticated, they will process the data faster, but unfortunately people are adding pages to the web at a rate faster than they can keep up. Over 50 million new or changed pages are posted every day.

A Secret Tip for Search Engine Submissions

I don’t know about you, but I really love Walmart. Living overseas and going from shop to shop for hours on end is totally exhausting. Arriving in the US, one stop at Walmart (or its equivalent do-all store) is glorious. I can get what I want all in one place and spent less time driving around hunting for things. I can get on with the purpose of my visit – spend time with friends and family and not out shopping.

So imagine my delight in finding a single site dedicated to submitting your site to search engines of all different shapes and sizes, but one that doesn’t mess around with all the details and mess. And best of all, for the most part, the service is FREE. That’s right. FREE.

I know there seems to always be a gimmick, but Robert Woodhead is an admitted computer geek and mastermind behind a lot of gaming software and Websites. Like you and I, he got tired of all the fuss and hype of Website submissions to search engines and all the various directories and indexes, so he created Selfpromotion.com, an automatic site submission web page that takes you step-by-step through a very easy and short and sweet process to submit your web site to thousands of search engines, indexes, catalogues, directories, and even foreign language search engines and Website award sites. Amazing. And this is all for FREE!

I’ve used his services for a couple of years now, and I finally paid for it through his “pay-for-it-if-you-like-it” shareware attitude. It has paid off tremendously.

I know this sounds like an info-commerical, but it is our goal to bring you helpful information to help you learn from our mistakes and time wasters. This works. The process is spelled out step-by-step on the site, which isn’t designed for pretty but for facts. Read EVERYTHING as it is all incredibly useful information. He lists all kinds of information about the search engines and gives recommendations on whether you should submit or not. For instance, Altavista is now owned and run by Yahoo, so if you submit to Yahoo, why waste your time with Altavista. You’ll be there soon anyway. For the sites that don’t take automatic submissions or require payment, he lists those individually with comments and recommendations and links to their home pages and submission pages, so you can do this on your own without a lot of hunting and pecking. He lists thousands of places to promote your web page. Everything made simple and easy.

Our sites are now included in Chinese search engines and other foreign search engines and on indexes and directories that we would have taken months to discover. So for free, this is worth it. For a small fee, he adds on some other humdinger submission tools.

add url to search engines So if you have a website you want to promote, check out SelfPromotion.com. It’s a resource for do-it-yourselfers where you can learn to prepare your pages for the search engines, then use a sophisticated url submission robot to submit your webpages to all the important search engines and directories. You’ll also find tutorials about website promotion, submitting to yahoo, and much more. Best of all, you can use the site for free — if you like it, pay what YOU think it’s worth! The guy who runs it has reinvented tipping! What do you have to lose?

Our Listings of Top Search Engines

Site Submissions – To Directories – Free

Site Submissions – Services – Free

Site Submission Information and Resources

Website Development – Make a Schedule and Calendar

Wait! We’re Not Done! Make a Schedule!

Yes, there is still MORE to do to fine-tune your website into a precision working machine. Part of keeping a viable website is to keep it current and updated. Another task is to monitor your web site to keep it visible to the search engines. Set up a calendar to schedule times for:

Checking Your Web Page Statistics
Who is visiting, where they are visiting from, which pages are the most visited, and so on, to find out how to check and modify your pages to meet the needs of your users. Also check where your users are coming from. This will help you target the search engines which give you the most or the least business. You should check your site statistics at least monthly.
Check Your Linkability
Using the various link checking tools, look up who is linking to you. This should be done monthly, or at least four times a year. If you don’t see a rise in your link popularity, then it is time to take some action.
Check for Dead Links
You should check for broken links about two to four times a year, unless your external links are critical to the success of your Website. The more important the external links are to your pages, the more frequently they need to be checked and updated.
Add and Update Pages
Set a schedule for deadlines on adding new pages, or changing the old, on your site. Each site should have a schedule unique to its user’s needs and your business. A static Website that doesn’t change is fine for a single store front and a small business with limited resources and information. If you don’t do mail orders, then you should provide the contact information and a map to find your location at the least and let the page sit. But if you are actively seeking clients and want people to return to your site frequently, consider adding and updating content on a regular basis. Once a day or week might be too much, but once a month or a quarter could be enough to keep your web page fresh and invite people to return for more.
Review and Update Description, Title and Site
At least once a year you should review your website description and title. The goal is to make your site work for your users, not for you. Ours used to be “VanFossen Productions” but we found using our business name was useless for helping people find us. So we changed it to “Taking Your Camera on the Road”, which is the name of one of our upcoming books. It works well with the content, so we changed it. We also took more time to review and update our subject matter. It makes a difference in your search engine rankings to fine-tune this information at least once a year. Twice would be better.
Submit Your Site
Just because you have submitted to the major search engines doesn’t mean you shouldn’t try again. Don’t just submit your entire site or index page, try for specific pages and sections of your site. If you have an educational or informative section about your product or service, submit the address to target people with an educational interest in your topic, not just those who are buying. Who knows, they might just buy from you. Also, why limit yourself to only the top search engines. Google was once a tiny player in the search engine market. Check with Searchenginewatch and Cyberatlas and others to find out who is up and coming in the search engine market and submit to them before they get crowded. Try the smaller search engines to diversify your market. Schedule time to spread your page around search engines at least every three to six months.
Check for Web Design Updates
HTML, CSS, and other web page coding is changing and evolving over time as browser software becomes more sophisticated. Schedule at least once a year to spend a few days reviewing the new methodology and techniques behind the web page to make sure you are best utilizing the technology. Remember, the more up-to-date and versatile your coding behind the pretty web pages, the more people can browse your pages with ease.

Scheduling the Website’s Calendar of Events

We’ve put together an example of a Website’s calendar of events, scheduling link checks, submissions, and other maintenance required by a Website. The schedule of adding new content is up to you and the Website purpose. Some sites require frequent updates and new content, while others are okay for a year or two without checking. It’s up to you to set up your own schedule, and the following calendar may help your Website planning stradegies.

Calendar for Website Maintenance and Submission
January February March April
• Site Submission
• Check Site Statitics
• Check Link Popularity
• Verify Links
• Check Site Statitics

• Site Submission
• Add New Content
May June July August
• Check Site Statitics • Check Link Popularity • Site Submission
• Check Site Statitics
• Verify Links
• Add New Content
September October November December
• Check Site Statitics • Site Submission
• Check Link Popularity
• Add New Content
• Check Site Statitics • Review Web Standards and Update

Here are some of our routine maintenance tasks associated with our Website to help you fill in the calendar and schedule for your Website:

  • Keyword Review and Update
  • Check Link Popularity
  • Review New Technology
  • Review Web Standards and apply
  • Check Site Statistics
  • Add New Content
  • Check Links
  • Validate Code
  • Submit Site to Search Engines
  • Check Web Page Descriptions
  • Check Web Page Titles
  • Review Meta Tag Standards and Update
  • Check Website with Other Browsers
  • Check Website with Other Computers
  • Check Website with Various Screen Resolutions ideas)
  • Review Top Searches from Search Engines (potential new content ideas)

Design – Checklists

International Standards

Yes, we’re still not done. There is even more you need to know when it comes to web page and site development. While the following items are not required for everyone, they are well worth considering.

International Challenges

While the majority of web pages are in English, moves by the UN and other international groups are working hard to change that. As more and more people speaking a variety of languages gain access to the Internet, foreign language and international issues will become more and more critical to the web page designer. There are a variety of ways to make your pages more “foreign language” friendly, through its coding and by providing translations of your pages, widening your audience.

For now though, most web pages are in English, but even English isn’t always English. There is American English, British English, South African English, Australian English, and even more English out there, each with their own rules and regulations on how things should be spelled and arranged. Other international challenges include issues with dates and measurements. People living in the US take it for granted that everyone understands the difference between an inch and a yard, that the dollar sign is the symbol for the US dollar, and that dates are month-day-year. In the rest of the world, however, the metric system is standard, and Fahrenheit degrees are obsolete. The “$” sign may mean Mexican pesos or Australian dollars, and dates are more commonly seen as day-month-year.

There are standards for dates, monetary symbols and other things for use on web pages, too. According to the International Standards Organization, a group similar to the W3 that overseas internationalizing of all technical standards since 1947, ISO 8601, Data Elements And Interchange Formats states that the international standard for the calendar date is year-month-day shown in a 4-2-2 format such as ” 2005-09-05” to designate August 5, 2005. This standard is to be used in all technical programming, code, and technical data, but it is still not universally accepted by non-technical users. Still, it is one of the standards that must be examined and chosen to create consistency within your web pages.

As US citizens living overseas, and providing a Website accessible to an international audience, we had to make a decision about the standard of dates within our own Website. To avoid confusion, we chose to use actual words such as ” August 5, 2005” instead of ” 09/05/05” or ” 05/09/05” or ” 05-09-05“, etc. You have to decide what the standard will be for your own site and stick to it.

Which spellings are you going to use? American English or British English? Make sure your HTML codes reflect which form of English you are using to guarantee the right characters appear within the browser’s screen.

According to the World Wide Web Consortium (W3C), valid documents require a document type ( doctype) code at the beginning of each document. This code passes on instructions about the code language inside the document, the content language, and gives other information vital to the successful interpretation and display of the page by the browser software. For example, our document type is as follows, representing our page as a public access document designed using HTML 4.01 Transitional code and it’s in English:

<!DOCTYPE HTML PUBLIC "-//W3C//DTD HTML 4.01 Transitional//EN" "http://www.w3.org/TR/html4/loose.dtd">

Code that results when the document type is wrong on a web page. You have to decide which way you are going to go that will meet the needs of the majority of Internet users. Here are some Websites to help you understand the challenges of making your Website “international”.

Access to All: Multilingual Web Pages

one of our web pages translated into Spanish by Google Translate Accessibility means access to all. All means everyone, and that includes people who don’t speak English. Have you given this any thought in developing your Website? According to IBM’s WebFountain, 65% of all web pages are currently written and displayed in English. Projections are that by 2010, English will be in the minority as a world language. Spanish, Chinese, Japanese, Russian, and Arabic languages are growing in popularity on the Internet.

While translation software is greatly improved, it is still improving. There are many online services offering free translations of web pages, though your degree of accuracy improves with purchased translation software packages or programs. So you can choose to set up duplicate pages of your web pages in a foreign language or two on your own, or with an investment in software or translators. We are planning on translating many of our pages about nature photography techniques into Spanish in the near future. It’s worth considering to widen your audience, especially if you sell a product or service with international viability.

International Issues for Web Pages

Date, Time, Money, International Standardization

Senor Brent’s Alfajores

While living is Israel, we met a woman named Yehudit at the Friday morning Dizengoff Center food market who was selling strange cookies called alfajores. She offered us each a free sample, and we bought two dozen on the spot. Some of them made it home; in about two days, they were completely gone. Afterwards, we bought another two dozen cookies each time we could get to the market.

Yehudit told us that the alfajores were a Jewish cookie that spread around the world during the diaspora. They traveled from the Middle East to Spain to South America. Yehudit immigrated from Argentina to Israel, bringing the cookie back home.

After an accidental fire in the Dizengoff Center mall, the food market was shut down while the tower’s lower floors were rennovated. When the Palestinian Intifada intensified in 2000 and scared people away from the public places, few of the food venders returned and Yehudit no longer brought her cookies to the market for sale. We were heart-broken, and searched the country. A few others made similar cookies, but they were never as good as the ones we found first.

After more than a year of looking, I made an Internet search and found a number of recipes for alfajores. I took a little from this recipe, a little from that one, experimented, and produced a cookie that is truly quite good. It’s not Yehudit’s recipe, but I think it’s just as delicious. Here is my version. Enjoy!

Senor Brent’s Alfajores
Makes 2 dozen sandwich cookies

Cookie:
2 large egg
375 grams butter 1/2 cups)
2 cups corn starch
2 1/2 cup flour
1 1/4 cup powdered sugar
1 teaspoon vanilla
1 teaspoon lemon juice
grated rind of one lemon

Mix. Roll out to 3/16th inch thickness. Cut out to 2-inch diameter rounds.

Bake at 150 C 00 F) for 9 minutes. The edges of the cookies should be browning while the centers will remain a nice golden color.

Cool on rack.

Filling (dulce de leche):
1 can 00 grams or 16 ounces) sweetened condensed milk

Warning: Anyone with half a brain will tell you that following these next instructions is probably not the smartest thing you could do. For example, ask any engineer or chemistry student to explain Boyle’s Law (amazing coincidence, that name) and what happens to pressure when temperature is increased while volume is held constant (Did someone say boom?). However… my Uruguayan aircraft stress engineer friend uses this same technique in a pressure cooker, producing even higher temperatures, and has done so for years with no mishaps. Even the Russians do this. And if the Russians can, well. Anyway. I put a lid on the pot and sat on the other side of the room just to be safe. Don’t say I didn’t warn you.

Put unopened can of sweetened condensed milk on its side in a pot of water large enough that the water covers the can by at least half an inch. Boil for 3 to 6 hours, checking the water level every half hour and rotating the can with each check. The longer the can boils, the darker and thicker the filling gets. Four and a half hours is perfect, producing a beautiful brown filling that tastes just like caramel.

Cool the can to luke-warm before opening.
Finishing:
Ground unsweetened coconut (not the grated sugary stuff sold in American supermarkets)

Put a generous dab of the filling on one cookie and lay a second over it to form a sandwich. Rotate the top cookie to spread the filling; too much pressure will cause the cookie to break. The filling should be about 1/8th inch thick.

When all the cookies are filled, roll them in finely-ground unsweetened coconut. Make sure the edge of the filling is coated. The rest of the cookie will only take a small amount of the coconut. Place in an airtight container.

Serve with a glass of milk.

Brent and Lorelle
Tel Aviv, Isarel

Website Tools and Software

Screen Resolution
FYI – To change the Screen Resolution on a Windows operating system, RIGHT CLICK anywhere on your desktop away from icons and select from the menu PROPERTIES. Then choose SETTINGS and play around with your monitor resolution to be the highest quality while still being readable. Your screen will jump around and maybe scare you, but be brave and try out a few of the settings before deciding. If you get few or no options under your settings – it’s time to upgrade your graphics card at the least. Click APPLY and OKAY to close the window when you’ve decided.

If you set the screen to a high quality and the type looks too small, go to Advanced on the Settings page and/or Appearance to change the font sizes. Check through the various tabs on the Desktop Properties window while you are at it to see if there are any other changes you would like to do, like changing the desktop background to a picture of you and your family or pets, or any other fun things to make your computer experience more fun. You can’t hurt anything that can’t easily be fixed or changed, so play a little.

The following are some tools and resources you might need when designing, testing, and developing your website. We are always looking for new ideas and suggestions for free website design, development, and utilities, so let us know if you have some favorites.

Compatibility: HTML and Browsers

Web Browser Statistics

Web Page Tools

Web Page Counters and Statistics

Web Page Software

Web Page Design Elements

FTP-Programs

Adding Credit Card Payments to Your Site

Web Page Add-Ons

Bring dynamic content to your web pages.

Website Awards

Web Server Status

Domain, IP, and Server Issues and Top Web Hosts

Website Content Ratings Systems and Labels

Rating of web page content similar to the movie rating system.

Free Site Search Engines

These are free search engines that search your site to help the user find information and resources.

Viruses, Trojans, Worms, and Other Email Miseries

In 2003, experts are saying that the ratio of virus-infected messages to other e-mail traffic increased by nearly 85 percent. If this doesn’t scare you into purchasing an anti-virus software program and keeping your operating system up-to-date, I don’t know what will.

If you haven’t protected your computer against the people with too much time on their hands who think that violence and trouble is a way to win favor in the world, we have some tips to help you get started learning about how a virus can get into your computer, prevention steps to take, and a few popular anti-virus software programs, and more information about viruses and firewalls.

Carrying our laptop and handheld computer with us as we travel, and using Internet access points wherever we can find them, either in Internet cafes or through wireless connections, and the fact that we also have one of the largest personal Websites on the web, we feel a little more exposed to potential viruses, trojans, and worms, so it is even more important to us to understand how viruses work and how to stop viruses from spoiling our travels.

How can a virus get into my computer?

Think of your computer as a room. How many doors and windows are there open to the outside? Your modem or network system connects to the outside. It allows access both from inside to out and from outside in. Through these doors email and files flow both ways. Any of these are potential virus carriers. What are some of the other ways things get into your “computer” room. Shared floppy disks, CDs, portable hard drive storage units, like MP3 players and USB mini-drives, also allow files to come and go easy through your computer’s small windows called disk drives and ports like your USB and Firewire access ports. The files on these portable units can be infected, and if your computer is infected, it can pass on viruses to other computers who share these devices. Stopping viruses from entering into or spreading from your computer means stopping them at the door.

Incoming Email

Currently, email is the number one method of intrusion onto your computer. Through email comes spam, viruses, trojans, worms, spyware, and other nasty bugs. To put a halt on incoming email viruses and other nasties, do the following:

Spam Filtering may use to filter out spam using your email’s built-in filtering technology. This is not a perfect process. To get a better idea of the words to use, monitor the titles of your spam for a few weeks and add the patterns of words and phrases you find repeated in the spam. And be careful not to use these words or phrases when putting a title on your own emails.

Special One-Time Offer, Call Now, Act Now, You Have Won, Human Growth Hormone, cash, sex, increase your, mortgage, investment, invest, adult, women, woman, female, enchance, stimulate, pretty women, pretty young, young, sexy, horny, beautiful young, young girl, young girls, sales, hot, hot young, manhood, breasts, chest, moment of your time, free, free free, !!!, exciting, special offer, free for you, [your email address in the title]

Outgoing Email

We worry so much about what is coming in we tend to forget that what we sent out could be interpreted as spam or unwanted email, or could possibly be carrying a virus, worm, spyware and other nasties. Spam is not limited to advertising. Many people believe that anything that wastes their time is spam. Jokes, fear-mongering emails, warnings, alerts, and just junk is forwarded to people’s inboxes from “friends” daily, filling their life with endless virtual litter. Pay attention to what you send out and how much time you waste and how much of other people’s time you waste with what you send and forward from your email program. To avoid spreading the email diseases and being an email nuscience:

  • Scan Outgoing Email. Make sure your anti-virus software scans outgoing emails to protect from viruses that aren’t recognized on the way in, but could be discovered on the way out of your computer.
  • Check out outbox. Is everything in there what you want to send out or are there many more outgoing emails than should be? This is a hint of an email virus at work.
  • Be specific in your subject titles. This tells the recipient that you have specific information and are not spamming.
  • Avoid subject titles that use words like sex, naked, viagra, women, dirty, and other sexual references as many spam-blocking software packages or filters will automatically delete or refuse W32/Netsky.B-mm virus had titles like: hello, hi, information, read it immediately, something for you, unknown, and warning. These are common and vague topic titles, so try to be very specific about the information so people will recognize it came from you.
  • Use a serious email address for serious emails. Using an email address like “cutesally@babies.com” can be a clue to the user that this could be spam or worse and they won’t accept your email.
  • Do not send files or attachments to anyone you haven’t warned in advance. Even if you are sending cute pictures of your new grandchild, make sure you have told them in advance that you will be sending a file attachment and give them a day or so to answer back that they would accept it. If they aren’t used to getting file attachments or large files from you, they may delete it before reciept.
  • When possible, avoid using attachments all together. If you have a document that doesn’t have to be in a perfect format, copy and paste the information into the email and don’t just attach the document. Many email programs are restricting attachments because of their ease for carrying virses.
  • Keep the photographs and attached files down to a reasonable size. On average, most email users have email accounts limited to 2 megabytes. Send a file that is 500k and you have used up one-quarter of their entire inbox. If they get four such files in one day, their box is full and there is no room for more email, or the email they have saved in their account from other people. Keep email files down to under 100K if possible, 50K is better.
  • Do not forward jokes, cartoons, giggles, or funnies. Do not forward warnings, alerts, or the rumor mill news articles floating around warning people to not eat, drink, sniff, touch, buy, invest, or visit this or that. If someone has been online for at least three years, they have seen it all before, even the jokes. Stop forwarding crap and litter.
  • Do not forward chain letters or prayer letters or any other form of email that asks people to foward this on to other people. If you want someone to pray for someone, send them a personal note and ask them to tell others if they want, but not to foward it to everyone on their address list. I don’t care how inspirational it is, it is more junk and litter.
  • Forward to those who want it. The only exception to the above is to forward jokes, cartoons and other funnies to people who you personally know would enjoy them. It’s their kind of humor. If there is something inspirational, motivational, fascinating, and informative that will directly apply to someone’s life, send it. Don’t send it to everyone just because you liked it. Make sure it is something they would agree they needed in their life and regret not getting if you told them about it later.

Incoming and Outgoing Files

Incoming Files
No matter where the files are coming from, be it from online, from disks or portable storage devices (disks, MP3 players, floppies), scan them with your virus checking program before moving or copying them to your computer. Make it a rule that nothing enters your computer without careful screening and checking.
Outgoing Files
Whether you have already run the program and checked it or not, do nor allow any files to go out of your computer to share with another computer without scanning them with a virus checking program again. This is for everyone’s safety. And check the entire disk, not just the file as there maybe hidden viruses not obviously visible as files on the disk.

Other Ways of Cleaning Up Your Act

There are many ways to help prevent viruses, spam, unwanted email, wasted bandwidth, and the spread of nuscience emails. We cover some specifics in our tips for using Outlook and Outlook Express, and here are a few more tips:

Remove Email Addresses from Forwarded Email
If you absolutely must forward any email, take a moment to remove all email addresses from the previous forwarding in the forwarded email. Select them and hit DELETE. By forwarding email with multiple private email addresses, you may be violating their privacy rights and exposing people to more spam and nasties. Who knows where a much forwarded joke ends up, carrying everyone’s email address with it. Delete before forwarding.
When in Doubt, Don’t
This seems like an easy rule to follow, but there is so much that is foreign to new computer users, they don’t know what they can trust and what they can’t. So keep a policy of checking and researching other sources of information about a file or program before you download it, be paronoid and scan it thoroughly with virus checking programs before running the program, and when in doubt, don’t. It isn’t worth the risk to your computer and your information.

Best Defense: Anti-Virus Software

As good as you may be in setting up a good offense against viruses, trojans, worms and other invaders, the best offense is a good defense – get the best anti-virus software around.

Currently, the two top sellers in the anti-virus software market are McAfee and Norton. Both are available through online downloads and payments by credit card and are easy to install and fairly simple to use.

Do keep an eye out for some up and coming changes to prevention and protection software. Currently, anti-virus software programs only go after viruses, anti-spam software only goes after email spam, and anti-spyware software only goes after spyware. But things are changing. Companies are merging and mixing things up in order to stay competitive. Keep a look out for companies offering packages which include all three protection programs.

More Information About Viruses

We’ve provided some links about how viruses work, how to avoid viruses, and many of the hoaxes and myths surrounding viruses and scaring people into thinking they have a virus:

Firewall Protection

A Firewall is a security protection layer between you and the outside world via your Internet access points. It permits acceptable access to your computer which it recognizes or you instruct it to permit, and stops most of the other criminals who want inside your computer. A firewall comes built into Windows XP and more recent versions. To turn it on:

  • Click START, CONTROL PANEL, NETWORK AND INTERNET CONNECTIONS
  • Choose NETWORK CONNECTIONS
  • Click the Dial-up, LAN or High-Speed Internet connection to protect
  • On the screen to the left, under NETWORK TASKS, click CHANGE SETTINGS OF THIS CONNECTION
  • Choose the ADVANCED tab
  • Under INTERNET CONNECTION FIREWALL, select ENABLE INTERNET CONNECTION FIREWALL

There are several good firewall protection software programs also available, some for free, shareware, or full-service. The two most popular are:

For more information on firewalls:

Popups, Spammers, Spyware, Gator, GAIN, and Adware

Determined to fight back against those who abuse the benefits of the Internet and the Web? As nature photographers and writers living in a computer world, we are constantly fighting the battles of online trash and litter. We have some techniques to help you fight off the popups, spammers, spyware, Gator, GAIN, viruses, trojans, worms, and hoaxes that sneak into your computer and ruins your Internet experience. We also have a variety of tips and information on computer fun and games, using file sharing programs, and Outlook and Outlook Express, as well as how to improve your Internet search and exploring techniques.

Popups: MOST ANNOYING

Pop-up advertising or pop-up windows of any kind are probably the number one complaint from web page users. These are windows that popup with advertising when a page loads. Some web pages can host two or more popup windows, requiring the user to close each pop-up window before getting to the web page they came to see. Clicking on any of these windows sends the user to an advertising site with more information trying to convince the user to buy something. These make money for the web page host, sometimes a lot of money, but most people find them annoying and there are better ways of using web page design to promote products and services.

Traveling full-time and living on the road, sometimes our Internet connections are few and far in between. The last thing we need are time wasting popup windows some web pages offer.

graphic screen of Windows XP built-in anti-pop-up featureWith the upgrade of Service Pack 2 for Windows XP, new anti-popup tools were installed. By default, Internet Explorer now prevents every pop-up from popping up when viewing a web page unless you adjust the settings. This is great to avoid pop-up windows, but it is painful if you are downloading a file. Remember to click the yellow bar below the tool bar and address bar to “initiate” your pop up window for file downloads when clicking on a file link. It will temporarily disable the anti-pop-up feature and then you will have to reclick the file download link to reactivate the download. Firefox and other Internet browsers are now including this anti-pup-up feature, too.

For those who are really annoyed with popups, there are ways to stop the pop-ups. Some methods are free, others come with a fee.

Note: Opera Internet Browser: Opera is an Internet browser similar to Microsoft Internet Explorer said to block popups when you are viewing web pages.

Spyware: Lurking in the Background

Recently, my mother and two friends were attacked by spyware. One friend found more than 200 spyware components buried inside their computer system. In two of the cases, the intrusion of these online criminals were so extensive, the entire hard drive had to be reformated (wiped out) and everything reinstalled, monitoring constantly for more spyware elements sneaking in as each main program was reinstalled. Even though I am personally paranoid about installing programs I’m not familiar with and being cautious with every Website and email, I’ve been snagged by these criminals. This is not meant to scare you, it is meant to warn you. Even the most defensive systems are being invaded and these programs haven’t been thoroughly tested under various hardware and software conditions, so even while the spyware may be innocous, the damage it can do to your system can be horrific and a terrible time waster to repair.

Virus scanning software programs are quite sophisticated at detecting viral enemies before they attack your system, but they don’t cover the other criminals that sneak in when installing software or surfing the Internet. Spyware can sneak in and begin to track your web browsing and shopping, reporting back to advertisers and others about your habits. We have some information to help you identify if you have spyware on your computer and some ways to stop spam, including how to remove some of the worse offenders.

Spyware sounds terrible, and it is, but some spyware is installed with the computer user’s knowledge, accepting the risks using such software involves. If you install a program that informs you it includes software that will monitor your online activities and share that information with others, it is your responsibility to stop the installation or go on. When they get permission, the spyware is legal. Not every program asks. And, I cannot stress this enough, even if the spyware is legal, the software installed can cause havoc within your computer’s system as these programs haven’t been fully tested under various conditions such as Microsoft, Corel, Adobe, and other major computer software and hardware manufacturers do. There is little if any quality control and you can suffer the consequences.

The first step to prevent spyware is to pay attention to what you download and install from various Websites Programs are supposed to ask you if you want this monitoring capability installed, but many don’t. Or when they do ask, it seems innocent enough. For example, Gator and similar advertising sponsored software are supposed to help you fill out forms when shopping to speed up the process. That sounds convenient, but it doesn’t always work properly, it pops up when you aren’t interested, and can get in the way of your Internet experience. It also lurks in the background, eating up your RAM (memory) and taking up space on your hard drive. If any of these are in short supply, why bother?

The second step is to scan your computer for spyware. We recommend you begin with one of the popular shareware or trial programs that are “try-before-you-buy”. Spyware removal programs are new on the market and still finding their feet. If you find one that does a great job, sign up and send your money in so they can keep on doing the best job possible.

The key to spyware detection software is for you to use it. While some like Ad-ware offer Ad-Watch, a terminate-stay-resident (TSR) program that runs in the background constantly, most of these programs scan and detect, clean, and then quit, trusting you to regularly run the program to look for more spyware that will continue to sneak in. So set a schedule and run your spyware detection software frequently.

How Do I Know If I Have Spyware

The main way to find out if you have spyware on your computer is to run a spyware checking program like those listed above. Usually people don’t know spyware has creeped in until something looks or feels different or stops to work right. Here are some clues to look for that might indicate you have spyware on board:

  • Search tool bars or Internet browser tool bars appear floating on the screen or incorporated within your Internet browser even though you didn’t install it.
  • When you remove a piece of software, it comes back.
  • Searching through the Address Bar on Internet Explorer brings up a search page you are unfamiliar with.
  • The starting Internet page (home page) has changed to something you don’t want. When you change it, it comes back.
  • Pop-up windows with advertisements come up when you are not online or not working on the Internet.
  • More pop-up windows than you usually get begin to appear, often three or more for each Website you visit.
  • Protective software such as your anti-virus program or anti-spyware program stops working or gives you error messages.
  • New listings appear in your Favorites menu without your putting them there. When you delete them, they reappear later.
  • Your computer slows down and runs slower. It takes longer than usual to do things.
  • The lights on your modem or online connection icon flash when you are not using any online programs or activities.
  • Your phone bill has expensive phone calls you didn’t make or is unusually high.

Tips to Avoid Spyware

Run Anti-Spyware Software
If you install it, make sure to run it regularly if it isn’t running in the background. Keep it updated and current so it can do the work of finding spyware that might slip through when you aren’t paying attention.
Reboot after removing spyware and check again
Not all spyware is equal and not all spyware protection programs are equal. After you’ve removed the offending spyware, reboot your computer and check again to make sure that the spyware didn’t “resurrect” or reinitiate itself.
Keep virus checking software up-to-date and active
Not all spyware is a virus or “bad”. Nor is much of it good, but do keep your virus checking or anti-virus programs up-to-date and running as some programs can now catch spyware before it installs itself, as a backup to your spyware prevention software.
Don’t open unsolicited or unknown email
You should know by now not to open any unsolicited or unknown email (spam) to stop viruses. This technique can also stop spyware. Some spyware installs itself when you open an HTML email or attached program with an email. Delete these without previewing the email to avoid initiating the program. If you are unsure, run a virus scan on the attachment and use extreme caution.
Don’t install anything without knowing what it is
I often get calls from friends and family who install something because it looks interesting and then complain that it has taken over their machine or used up their computer’s memory. Find out about a program before you download it. Don’t depend upon the software’s web page to give you the information. Search the Internet for the program’s name to find out what people have to say about it and if they recommend it. Check with PC Magazine or PCWorld Magazine, or if the program is shareware, check the ratings at Tucows.
Don’t install anything that says it will make your life easier
Swayed by the words “We can make your life on line easier” and “Let us make your searches on the Internet easier”, many people purposefully install software they think will help them work on the Internet not realizing that they have been lured into a false sense of security. DO NOT install anything that makes great promises. They will want to help you synchronize your computer’s clock, help you search the Internet, help you post your mailing address and credit card information faster, or keep track of form information you have filled out with contact and financial information – all clues that this isn’t something you really want, but it sounds good and helpful. The software that you you are already using will help you more if you learn how to use it than any add-on product you aren’t familiar with.
Read the fine print
When you install any software, read the fine print in the end-user license agreement (EULA) which pops up during the installation to ask for your agreement before continuing. Read it carefully and check for anything that mentions the installation of any software in addition to the program you are installing. Also look for comments about gathering information, privacy, how information will be used and any hints that the program might be doing more than its single purpose. Say no and research further before proceeding if you are uncertain about what it wants to do to your computer.
Peer-to-Peer File Sharing
Some peer-to-peer file sharing services such as Kazaa,may carry spyware as add-on software. Research thoroughly before installing one of these file sharing programs to find out how to stop the spyware or find versions without spyware. Kazaa, for example, is available as Kazaa Lite++ which is spyware free.
Set your Internet browser security settings high enough
Check your Internet security options within your Internet browser to find out what they are set at, and if they are too low, raise them. For instance, in Microsoft Internet Explorer (TOOLS, OPTIONS, Security and Privacy) the setting for medium should be protection enough. Click on CUSTOM LEVEL and set the permission to “install any unrequested ActiveX control” to NO.
Turn on Your Firewall
If you have a built-in firewall (WindowsXP does), turn it on (search the help files for “firewall”). Or use a firewall software program. These will keep some of the more secretive programs from installing unnoticed.

For More Information on Spyware…

There is a lot of information on spyware on the Internet. Before permitting spyware and Internet monitoring software to be installed on your computer, make sure you understand the risks, know what they are monitoring and know what information is being sent to who and for what reasons.

Uninstalling Specific Spyware

If you are a do-it-yourself person, here are some tips to remove some specific spyware programs:

Gator
Gator, also known as “Claria” is spyware that is supposed to be helpful. It pops up to help you fill in forms automatically and remembering your private information. It only works on certain advertiser’s sites, waiting in the background, lurking, popping up to tell you how to shop, where to shop, and being an annoyance. To get rid of it, you have to remove both the Gator and the Offer Companion, the part of Gator which controls the advertisements.

To remove Gator from Windows

  • Click the START button
  • Select SETTINGS
  • Select CONTROL PANEL
  • Double-click ADD/REMOVE PROGRAMS
  • Locate Gator in the list of installed programs
  • Select and click the ADD/REMOVE button.

To remove OfferCompanion, Precision Time, Date Manager or Gator Ads

  • Now repeat steps 1 – 6 above to remove and uninstall each of the above listed program titles

If you have removed the Gator and related applications, the main software for GAIN (Gator Advertising Information Network), should automatically uninstall. If you are having problems uninstalling Gator or GAIN, check their web page for uninstalling Gator or email Gator Publishing Corporation technical support at support@gainpublishing.com.

Aureate – Radiate
These are known embedded programs within software programs. Originally known as Aureate it is now known as Radiate. The software installs itself as a Windows service program as a “browser helper application” and loads with your Internet browser software. Whenever you are using your Internet browser, it will monitor your activity including which advertising you click on and how much time you spend reading any advertising pages or popups. The information is then sent immediately to the Radiate company. The program is usually found within many shareware programs. You may or may not have been informed or asked to install Radiate as part of the installation of the software. The technology within the software is especially determined to invade your system. It is not stopped by firewalls or many spyware programs. It can be difficult to remove and removal may stop the associated program from working. To remove the program, check out the updated information at OptOut.
Cydoor
Cydoor Technologies’ spyware can be found inside of any software program. It monitors the Internet usage and rotates the advertising banners within the software associated with it, like Kazaa, iMesh, and Grokster. To remove the program, first check with Cydoor’s Website or use an updated spyware removal program as the process involves deleting entries from the Windows registry. Some programs will not run without Cydoor present, so check thoroughly before removing. [ Note: As of February 2004, all attempts to access Cydoor’s Website result in a page-not-found error.]

Search Tool Bars

Search tool bars are software programs that act like add-ins. Once installed they either float on your screen or fit within your Internet browser software to “help” you search online and find information. Not all of these search tool bars are bad, some can be helpful. Others monitor your Internet usage and send the information to advertisers and marketing companies so they can learn more about your habits online. Some monitor your activities and then pop up advertising based upon the type of information you search for and use on the Internet. If you don’t mind this happening, fine. If you do, or they prove to be an annoyance, often slowing down your computer or Internet speeds, then get rid of them. Usually these “helpful” tools do little good and only help others. If you want to improve your online habits and activities, learn how to search and use your Internet software better before installing any of these add-on tools.

As far as our research has revealed, search tool bars by Yahoo!, Google, and a few other primarily search engines and multiple search engine services may carry advertising associated with the spyware. This doesn’t mean they won’t in the future, so read through the fine print thoroughly before installing these search tool bars.

Alexa
The Alexa tool bar is available through Amazon.com and the Alexa Website. As you use it to search for web pages, it provides information on the popularity of the site and other information to help you decide whether or not to visit the page. It also collects information about how you use the Internet, which pages you visit and more. It isn’t clear exactly how much of the information gathered may violate your privacy, but currently it is thought to be more harmless than harmful. To remove the tool bar, go to CONTROL PANEL, ADD/REMOVE PROGRAMS and search for Alexa. If it doesn’t delete completely from your machine or you get errors when using Microsoft Internet Explorer, check the Alexa Website for the most current help and removal information.
Hotbar
Hotbar is another one of those helpful download tools that is supposed to help you search the Internet more efficiently. What it also does is monitor your Internet activity, searches, your time online, and collects information about the web pages you view and the data you enter in the forms. They also can “deliver advertising directly” to you based upon the information they gain from watching you surf the Internet. Hotbar will also initiate popup advertising. If you find this an invasion of your privacy or annoying, you can remove the program through CONTROL PANEL, ADD/REMOVE PROGRAMS and search for Hotbar or through a spyware removal software program. You can also remove the Hotbar software from their web site.

Spam, Spammers, and Unsolicited and Unwanted Email

Recent polls show that about 85% of all email users believe spam should be banned. Efforts by the United States government and other countries to put a halt to spam email have been weak and ineffective, putting the responsibility in the hands of the user and not the spammer. Until spammers can be adequately caught and punished, they will keep on spamming.

As for the 15% who think spam is fine, or who actually use spam to get more information or buy the products, you are the ones who keep spam alive. There must be something about the thrill of enhancing your breasts or manhood that keeps these companies making money, and some of them are making millions. Stop clicking on spam, stop downloading it, and stop buying from spammers and they will find their income loss bad enough to lose enthusiasm.

The first step to eliminating spam is to never respond, reply, or interact with spam. The next step is to stop spam before it gets to you computer, so you won’t be tempted.

Many of the most popular e-mail software and services, including Yahoo Mail, Hotmail, and Microsoft Outlook 2003, have built-in anti-spam tools. This are fairly effective, though still not perfect. Spammers are constantly Mailwasher Pro Screen shot Exampleworking on ways to outfit filters and anti-spam software. In addition to these software programs and services, there are some add-on anti-spam tools you can also use.

Spam prevention software includes:

Tips on Stopping Spam

Currently, there are no registry list for getting off spam email lists, though there are some efforts underway. This kind of registry would put the responsibility on you, the email user and not on the spammers. Until the responsibility is on the spammers, here are a few tips to help you stop spam in your email inbox:

  • Don’t open or accept email from anyone you don’t know, don’t recognize, or looks suspicious.
  • Use spam filters built into your email program.
  • Use spam blocking software.
  • Do not buy from spammers or anyone who sends you anything through the email unsolicited – without your advance permission.
  • Do not reply, click, or interact with a spam email in anyway. This will only confirm to the spammers that they have reached a viable address.
  • If you reply to an email, or use their recommendation on how to get off their mailing list, they may take your email address and sell it to other spammers, increasing your junk email and spam.
  • Use a fake email address when signing up for one-time use passwords and login accounts.
  • Use one email account for shopping purchases, use another email account for newsletters and signing up for things, and another for online chats or newsgroups. You can set up free email accounts with Hotmail, Yahoo, and other free email account services.
  • If the current email address you have is flooded with spam, change it and be very careful who you share your email with.
  • Do not give out your email address unless you understand the risks from that Website or company. Read their Legal, Privacy, and other fine print policies and make sure you understand what they will do with your email address.
  • Newgroups and online public chat groups are notorious for grabbing email addresses so make sure you use a separate email account or a fake email address when using these services.
  • Faking Email Addresses

    There are ways to get your email out to the right people while still avoiding having it grabbed by spammers. People tend to notice the NOSPAM and REMOVE or REMOVETHIS notices and remove them, and change the “at” and “dot” to @ and period. If your email address was fred@alfred.com here are some examples you might use:

    fred@NOSPAMalfred.com
    fredNOSPAM@alfred.com
    fredatalfredcom
    fredatalfreddotcom
    fred at alfred dot com
    fred strudel alfred dot com
    fred strudel alfred.com
    fredREMOVEatalfred.com
    fred at REMOVE alfred dot com
    fred NO at SPAM alfred dot com

    (Note: the @ symbol is called “at” in English and “strudel” in Hebrew and some other languages)

  • Use tricks when posting your email publicly online like if your email is fred@fred.com you can write it fredatfredcom or fredREMOVETHIS@fred.com or REMOVETHISfred@fred.com or any similar combinations (see sidebar). Many also use fred@NOSPAMfred.com versions, too. People familiar with this process will remove the letters in caps.
  • Do NOT complain, respond, reply, or contact spammers or the Internet Providers. There are proper sources for reporting spam, so if you really feel compelled to report spam, checking the reporting recommendations at SpamAbuse.net.
  • Get active – support your congress representatives on a local and national level to stop spammers, but be clear that you want them to stop the spammers, and not make you do the work. Currently, the law puts the responsibility on you, the user. Tell them you want the spammer to carry all responsibility for getting permission from you first before sending unwanted and unsolicited email. Let people who want to get spam sign up on a list!

More Information on Spam

For more information on spam, spammers, and how to stop spam, visit these sites: